10 major problems in EC’s electoral roll

By Ong Kian Ming | Apr 7, 2012
Malaysiakini

ANALYSIS The Parliamentary Select Committee on Electoral Reform report, which was released earlier this week, highlights 22 recommendations on how to improve the electoral process.

I will not go through each and every recommendation or discuss the overall quality of these recommendations since others including the Bar Council chairperson and the Bersih steering committee have already done so.

bersih announcing 3rd rally 040412 ong kian mingWhat I will focus on in this two-part article is the many problems which are to be found in the electoral roll. To summarise, the report fails to acknowledge significant problems that have to do with the electoral roll, many of which are already well known, and seems to limit the scope of checking the accuracy of the electoral roll to a few not very useful parameters.

Section 10.6 of the report recommends that an independent agency such as Mimos (Malaysian Institute Of Microelectronic Systems), under the supervision of a newly-established PSC, be given the responsibility of checking the accuracy of the electoral roll.

Unfortunately the examples listed in Sections 10 and 11 of the report are not wide-ranging enough. For example, Mimos was given the task of checking to see if there are duplicate IC numbers in the electoral roll. Not surprisingly, this search failed to turn up any such entries.

Mimos only did a search for duplicate entries using the new IC (identity card) numbers and not the old IC numbers. Nor did Mimos did a search to see if the civilian IC numbers of army and police postal voters (who have their own unique army and police IC numbers) appear on the electoral roll.

As will be clear later in this article, these are but some of the methods in which the electoral roll can be manipulated and abused.

The only significant problem area identified in the report was the presence of addresses with more than 50 registered voters. There were 938 addresses with between 51 to 100 registered voters and another 324 with more than 100 registered voters.

For these cases, the report recommends that the Elections Commission (EC) display these names in public so that the voters in question can come forward to help EC clean up the electoral roll in these addresses.

The Merap project

Any electoral roll in any country will have its share of problems. Voters move and do not update their voting constituency. Voters who have died may not be taken off the electoral roll. Resourceful politicians often shift supporters into their own voting constituency.

These problems may be unintentional administrative errors or they may arise as a result of purposeful fraud. Both types of problems need to be addressed.

But systematically identifying and addressing these problems require a lot of resources not just in terms of time and personnel, but also in terms of computing power and knowledge.

The problems which will be highlighted in these two articles were uncovered as a result of an ongoing academic study called the ‘Malaysian Electoral Roll Analysis Project (Merap)’, whose purpose is to identify problems with the electoral roll and to make recommendations on how to deal with them.

These results took three part-time researchers approximately three months to compile. These findings are not exhaustive and are possibly only the tip of the iceberg of the underlying problems with the electoral roll.

A total of 10 problems with the electoral roll will be examined – five in this first part and another five in the second part.

The 10 problems are:

1. Voters who are above 85 years old.

2. Inconsistencies in the gender indicated by the IC number and EC data.

3. Voters with the same name, and some with the same/similar date of birth.

4. Voters who have IC addresses with the state of birth as ‘7x’, indicating that they are born overseas.

5. Voters in Selangor and Kuala Lumpur in the third quarter and fourth quarter of 2011 who do not have house addresses, even though other newly-registered voters in the same locality have house addresses.

6. Postal voters who are registered using their regular ICs.

7. Spouses of police who are registered as postal voters.

8. Spouses of army/police voters who are of the same gender.

9. Army and police voters who are above the retirement age.

10. New army and police postal voters who are above the recruitment age.

1. Voters who are above 85 years old

An analysis of the third quarter (3Q) of the 2011 electoral roll revealed 65,543 voters who were aged 85 and older. In addition, more than 1,000 voters were listed at 100 years old and above. 19 voters were born before 1900!

This is not to say that all of these voters are fraudulent voters that have been included in the electoral roll by irresponsible parties. Rather, the number of elderly voters is a good place to start in terms of identifying voters who may have died but for whatever reason, have not been deleted from the electoral roll.

This is an area of concern since the ICs of dead voters can be used by others to cast a vote on their behalf.

The oldest voter identified was Wong Kwan Moy (IC: 530823040010) who was listed as being born in 1853, which makes this person 149 years old in 2012.

This voter is registered in Setiawangsa in Kuala Lumpur. It is possible this could be typo and that the voter was born in 1953 rather than 1853 but this needs to be verified.

But this cannot be said of Tey Kim (IC: 900206740068) who was listed as being born in 1890. This cannot be a typo since voters who are born in the 1990s do not have old IC numbers, which this voter clearly does (K844769).

If Tey Kim was born in 1890 and she is still alive, she would be 122 this year.

The EC would probably respond by saying that they rely on the National Registration Department (NRD) to provide them with names of recently deceased people who then can be deleted from the electoral roll.

But there is nothing to prevent the EC from conducting their own periodic investigations on voters, especially those who are above 100 years old, to ensure that these voters are still alive and residing in their voting constituency.

2. Inconsistencies in the gender indicated by the IC number and EC data

An IC ending with an odd number means that the person is a male, while an IC ending with an even number means that the person is female.

An analysis of the 3Q 2011 electoral roll found 15,855 voters whose IC numbers indicate a different gender from that listed by EC.

Among these 15,855 voters, there were 72 “bin”(son of) who are listed as female and 76 “binti” (daughter of) who are listed as male.

For example, Mashitah binti Hashim (IC: 550901095040) was listed as a male while Ali bin Ariff (IC: 880726265197) was listed as a female.

These ‘gender inconsistencies’ point to the possibility that a person of a different gender could have used these ICs to register themselves as voters.

While these instances could be legitimate errors on the part of NRD, it makes sense to conduct more analysis, including field visits and discussions with NRD to ensure that these are merely clerical errors.

In addition, the presence of these sorts of inconsistencies also raises the question on whether polling agents can object to the identity of these voters on the basis that their listed gender differs from that indicated by the IC number.

These sorts of inconsistencies also highlights the need for NRD to get more involved in the process of clarifying these inconsistencies and discrepancies and play a more pro-active role in helping the EC maintain a clean and updated electoral roll.

3. Voters with the same name and some with the same/similar date of birth

Many Malaysians share the same name and as such many same/similar names are bound to appear in the electoral roll.

But when Malaysians with the same name and the same or similar date of birth appears, often in the same constituency or in the same state, this should certainly raise concerns.

The presence of such voters raises the possibility that they have been issued more than one IC number in order for them to vote multiple times.

For example, an analysis of the 2008 general election electoral roll for Terengganu found 369 voters named “Fatimah binti Ismail” and 346 named “Fatimah binti Abdullah”.
Among the 369 “Fatimah binti Ismails”, 10 pairs were found to have same/similar date of births.

Among the 346 “Fatimah binti Abdullahs”, 13 pairs were found to have same/similar date of births.

This seems like too much of a coincidence especially when one considers that Terengganu experienced a significant percentage increase in the number of voters from 1999 to 2004, after the state fell to PAS in the 1999 general elections.

This example illustrates how conventional methods of data mining conducted by Mimos for the PSC on Electoral Reform are insufficient to detect problems in the electoral roll.

More refined searches such as looking for same names with similar or same date of births (the first six digits of the IC number) are required.

4. Voters who have IC addresses with the state of birth as ‘7x’, indicating that they are born overseas

Voters who are not born in Malaysia have ‘71′ as their 7th and 8th digits in their IC number. There has been much speculation that non-Malaysian have been given citizenship and hence, voting rights, in order to have them vote for the ruling government.

Malaysiakini recently reported on a certain ‘Mismah’ being originally listed as a permanent resident and registered as a voter and then later being listed as a citizen in the NRD website.

A preliminary analysis of the September 2011 electoral roll for voters in Selangor turned up 30 voters with ‘Indonesian’ sounding names (only one name). For example, Juwairiyah (IC: 560317715158), is a ‘71′ voter in the Gombak parliamentary constituency.

Table 1 below shows the full list of these 30 names.

This is not to say that those who the digits 71 in their ICs and who appear on the electoral roll are necessarily suspicious voters. But the precedent of illegal immigrants in Sabah, many of them from Indonesia and Philippines, being given fake ICs to register as voters should make one especially wary of such cases.

There were over 167,000 ICs with the state of origin digits listed as ‘7x’ (71, 74 and 75) in the 3Q 2011 electoral roll.

Our findings are thus only a small sub-sample of this larger dataset. While many of these names are of Malaysian citizens born in China and India, much more in-depth analysis needs to be done in order to ascertain the percentage of voters among this dataset, which are legitimate citizens and those who have been given IC numbers through less than legitimate means.

5. Voters in Selangor and Kuala Lumpur in 3Q and 4Q of 2011 who do not have house addresses, even though other newly-registered voters in the same locality have house addresses

One would not expect that voters who are newly registered in Kuala Lumpur or Selangor would still be registered in addresses without house numbers.

Given the 100 percent urbanisation rate in Kuala Lumpur and an almost 100 percent urbanisation rate in Selangor, it is surprising that some voters would still have IC addresses without house numbers.

What is even more surprising is that there are still voters who are registered in addresses without house numbers in the same locality, where other newly-registered voters are registered in addresses with house numbers.

For example, according to Table 2 below, Syahrul Ali Mansur (IC: 691023715099) is a newly-registered voter in 3Q 2011 in Kampung Puah, which is in the Wangsa Maju parliamentary constituency.

Table 2 also lists nine other newly-registered voters in 3Q 2011 in the same locality which do have house numbers.

Voters who fall into this category are still being compiled from 3Q 2011 and 4Q 2011 in Kuala Lumpur and Selangor.

In Part 2 of this article, five problems which have to do with postal voters will be examined in greater detail.

Part 2: ‘Dubious’ voters may determine GE13 outcome

ONG KIAN MING holds a PhD in political science from Duke University. He is currently a lecturer at UCSI University. He can be reached at [email protected].